Manage all your project-based warehouse and business processes from one screen with Kitlog
Kit loss is not something that can be zeroed; it pays off when calculated correctly and completely. Kitlog unifies your warehouse, stock, order, contract, device-maintenance and e-Invoice/e-Archive processes on a project basis, calculates kit loss lot by lot, and monitors your warehouses with high precision. All your units manage every process from one screen, in sync and by their permissions — with mobile tracking always in your pocket.
- Stock EntryKIT-00214+ 24 pcs
- TransferKIT-00871WH A → C
- Kit UsageKIT-01190− 6 pcs
- Expiry AlertLOT-447130 days
- Stock EntryKIT-00342+ 15 pcs
The pulse of your stock, at a glance
Inbound-outbound flow, warehouse fill, loss rate and upcoming expiries — all for the same period, live. The data below is representative.
Stock inbound-outbound flow
Daily/weekly movement, unitsWarehouse fill rate
Against capacity, live- Main warehouse55%
- Laboratory74%
- Field warehouse93%
- Reserve warehouse47%
Kit loss rate
Monthly, % of total usageUpcoming expiry dates
Next 12 weeks, lots per categoryWhy does kit loss stay invisible?
With manual methods, loss is only noticed at month-end counts — after the damage is done. Kitlog closes these three blind spots.
Manual lot/expiry tracking
Spreadsheets and paper don’t reflect lot movements in real time; what is where becomes uncertain.
Field and warehouse disconnected
If field usage and transfers aren’t logged instantly, physical stock and records drift apart.
Loss noticed too late
The problem surfaces at the physical count; too late for preventive action.
How much is kit loss costing you?
Adjust the values to your own operation and see the estimated loss Kitlog can help prevent through lot-based tracking. Results are illustrative.
This is an estimation tool; real results depend on your operation.
See this saving in a demoKitlog in daily operations
Move between modules: each screen reflects a real workflow. The records below are representative; they contain no real account, material or organization data.
Stock entry
| Slip no | Product | Lot | Expiry | Qty | UTS | Status |
|---|---|---|---|---|---|---|
| GRN-26-1182 | Laparoscopy kit | LOT-4471 | 03 Jan 2027 | 89 | ✓ Notified | Approved |
| GRN-26-1189 | Orthopedic implant set | LOT-4584 | 08 May 2028 | 20 | ✓ Notified | Approved |
| GRN-26-1196 | Cardiology catheter set | LOT-4697 | 13 Sep 2027 | 137 | Queued | Draft |
| GRN-26-1203 | Surgical drape set | LOT-4810 | 18 Jan 2028 | 99 | ✓ Notified | Approved |
| GRN-26-1210 | Suture kit 3/0 | LOT-4923 | 23 May 2027 | 33 | Queued | Awaiting |
| GRN-26-1217 | Arthroscopy set | LOT-5036 | 03 Sep 2028 | 161 | ✓ Notified | Approved |
| GRN-26-1224 | Syringe 5 ml (pack of 100) | LOT-5149 | 08 Jan 2027 | 171 | Queued | Awaiting |
Your project-based warehouse and processes, on one platform
From warehouse entry to the hospital field, from device maintenance to contracts and financial control — every process in one software, everywhere via the mobile app.
Project-Based Stock & Orders
Open every job as a project/tender; track materials, lots, orders and warehouse movements end to end from a single screen.
Mobile App
Tracking in your pocket: field teams work in sync with the warehouse; counts, entries/exits and transfers sync instantly.
Kit-Loss Tracking
Kit loss cannot be zeroed, but it becomes manageable when calculated correctly. Track kit and lot movements live and cost losses precisely.
Maintenance & Fault Module
Follow device fault records and preventive maintenance schedules from one module; plan proactive maintenance by reporting recurring faults.
Inter-Warehouse Transfer
Manage transfer orders, remaining stock and account control across multiple warehouses and companies from one screen.
Tender-Based Product Tracking
Plan and report tender-based product flow under contracts with manufacturers, on a project basis.
Contract Overrun Control
See kit-contract overrun risk early; keep budgets in check with automatic alerts as limits approach.
Accounts & Financials
Review each account’s balance, collections and debt from one screen; act before risk builds up.
AI-Assisted Tracking
Analyze supplier order tracking and customers’ consumption-based signals with AI support.
Role-Based User Screens
With role-based access control, each user sees only the modules and actions they are authorized for.
e-Invoice / e-Archive Integration
Fully integrated e-transformation with the tax authority’s e-Invoice and e-Archive steps; seamless flow from invoicing to accounting.
Multi-Company Management
Manage multiple companies, warehouses and accounts from one panel; stay fully compliant via UTS integration.
Not a generic ERP — built for medical
Processes that generic software needs months to customize come as ready modules in Kitlog.
Full fit with your enterprise processes
Your compliance and finance processes on one platform, without juggling separate systems.
From warehouse entry to invoice, in four steps
Stock Entry & UTS Record
Products enter with lot/expiry data; UTS notifications are generated automatically.
Project & Kit Assignment
Kit/lot reservations are made for the project or tender; the contract limit is tracked.
Field & Transfer
Field usage, transfers and possible losses are processed live via the mobile app.
Invoice & Reporting
Invoicing is completed with e-Invoice/e-Archive; profit margin and account status are reported.
Your data is safe, permissions in control
Every action is logged; each user sees only what they are authorized for.
Role-based access
Access control at module and action level via role definitions.
Action traceability
Every movement is logged with user, date and lot information.
Compliant processing
Forms and data processing run under a personal-data protection notice.
UTS compliance
Stock movements feed UTS notification data, reducing double entry.
Top questions before buying
How long does setup take?
Can we migrate our existing data?
Are UTS and e-Invoice integrations included?
Which devices does the mobile app run on?
How is pricing set?
See Kitlog live in your organization
In a 15-minute demo, let’s show how we make your kit loss visible and unify your processes on one platform.